9. Members, students and employees of the University who are organising meetings or events or are responsible for administering external bookings of University or Oxford University Student Union premises are responsible for assessing whether there are any major risks or issues in the context of this Code, in particular with reference to paras 7–8 and 10. (If they are in any doubt or have any questions or need for further information, they are encouraged to discuss the situation with colleagues locally in the first instance, and then seek advice, as appropriate, from University Security Services or the Proctors’ Office.)
10. Events and meetings must be formally notified to the Proctors using the Event Referral Form where there are concerns that the meeting or event:
(a) may give rise to an environment in which people will experience, or could reasonably fear, discrimination, harassment, intimidation, verbal abuse or violence, particularly (but not exclusively) on account of their age, disability, gender reassignment, marriage or civil partnership, pregnancy, maternity, race, religion or belief, sex or sexual orientation;
(b) is likely to pose a risk to the safety of those lawfully on University premises; or that it may prompt a risk to public safety.
As required by section 12 of the Terrorism Act 2000, the University will not give permission to hold a meeting or event where it is known that:
(a) the proposed speaker belongs to, or professes to belong to, a proscribed organisation; or
(b) the proposed speaker will use the event to support, or to further the activities of, a proscribed organisation.