Guide to information

1. WHO WE ARE AND WHAT WE DO

Organisational information, locations and contacts, constitutional and legal governance

Much of the Information in this category is available on the University’s website

	Description	Links / information
1.1	The University’s legal and corporate status	Preface to University’s Statutes and Regulations Legal status
1.2	The University’s organisational and governance structure, including: the work of each unit; the names and responsibilities of key personnel; terms of reference and membership of boards and committees.	The structure of the University Academic Divisions Colleges of the University Governance structure Council Committees of Council Congregation Statutes and Regulations Organisation Chart (PDF, 8kb)
1.3	Location and contact details	Contact details Location
1.4	Organisations for which the University is responsible or with which it works, including: subsidiary companies, spin-outs, business partners, community bodies	Subsidiary companies are listed in the University's Financial Statements Spin outs Enterprise – relationships with business Oxford in the community
1.5	Student activities - Activities organised for or by students	Student life Oxford University Student Union Clubs, events and societies
1.6	Collaborative courses and programmes	Collaborative courses

2. WHAT WE SPEND AND HOW WE SPEND IT

Information relating to projected and actual income and expenditure, procurement, tendering and contracts

Much of the information in this category can be found on the University website

	Item	Links / information
2.1	Income and expenditure and budgeting – where money is spent and where the University is planning to spend it	Financial statements Annual review External research income Expenditure over £25,000 2012-13 ( , 88kb) Expenditure over £25,000 2013-14 ( , 53kb) Value for money Planning and Resource Allocation Higher Education Funding Council for England (HEFCE)
2.2	Capital programme – major plans for capital expenditure	Strategic plan Capital Projects Library projects
2.3	Financial regulations, procedures and audit reports	Financial regulations Financial statements
2.4	Staff pay, grading structure, expenses and benefits	Salary scales Expenses and benefits guide Staff benefits Grade roles
2.5	Purchasing	Purchasing Department Purchase to pay process Contracts over £25,000 ( , 19kb)

3. WHAT OUR PRIORITIES ARE AND HOW WE ARE DOING

Strategy and performance information, plans, assessments, inspections and reviews.

Much of the information in this category is available on the University’s website

	Item	Links / information
3.1	Annual report	Annual Review Financial statements
3.2	Strategic plan	Strategic plan
3.3	Learning and teaching strategy	Strategic plan
3.4	Academic quality and standards	Quality assurance handbook
3.5	External audit and internal review - Institutional audit by the Quality Assurance Agency and internal quality assurance	Institutional audit Internal reviews
3.6	Government and regulatory reports - accreditation and monitoring reports by professional, statutory or regulatory bodies and information that the University is legally obliged to make available to its funding and/or monitoring bodies	Higher Education Statistics Agency (HESA) Higher Education Funding Council for (HEFCE) Quality Assurance agency (QAA)
3.7	The University’s compliance with its duties under the Equality Act 2010 – any information produced as part of these duties	Equality and Diversity Unit Annual Equality Report

4. HOW WE MAKE DECISIONS

Policy proposals and decisions. Decision-making processes, procedures, consultations.

Much of the information in this category is available on the University’s website

	Item	Links / information
4.1	Decision-making in the University	Governance structure Council Gazette ¹

Item

Links / information

4.1

Decision-making in the University

Governance structure

Council

Gazette ¹

¹The Gazette is the authorised journal of record of the University of Oxford. In addition to its regular weekly issues, it publishes a number of supplements throughout the year, containing a variety of statistical and management information.

5. OUR POLICIES AND PROCEDURES

Current written protocols for delivering our functions and responsibilities.

Much of the information in this category is available on the University’s website

	Item	Links / information
5.1	Policies and procedures for conducting the University’s business – statutes regulations codes of practice procedures for handling requests for information	Policy statements and codes and practice Statutes and Regulations Requests for personal data under the Data Protection Act or for information under the Freedom of Information Act
5.2	Academic Services, including: admissions complaints examinations and assessment new courses/ major changes to existing courses research degrees	A-Z of policies
5.3	Student Services, including: registration accommodation students records support services	Oxford Students
5.4	Research, including: research integrity ethics intellectual property knowledge exchange outcomes	Research integrity and ethics Use of animals in scientific research Intellectual property Impact and knowledge exchange Outcomes
5.5	Policies and procedures relating to human resources, including: recruitment terms and conditions grievances discipline harassment and bullying public interest disclosure	Personnel services Recruiting staff Academic employment Staff handbook – academic-related Staff handbook – support staff Grievance procedures Disciplinary procedures Harassment and bullying Public interest disclosure
5.6	Equality and Diversity policies	Equality and Diversity Unit Integrated equality policy
5.7	Health and safety	Health and Safety
5.8	Estates management	Estates strategy Asset and space management Environmental sustainability Conservation
5.9	Records management	Information security Data Protection

6. LISTS AND REGISTERS

Information held in lists and registers required by law and other lists and registers relating to the functions of the University

Much of the information in this category is available on the University’s website

	Item	Links / information
6.1	Register of interests/Senior Staff declaration of interests	Register of interests ( , 601kb)
6.2	Gifts and hospitality	Gifts and hospitality Gifts and hospitality registers
6.3	Vice-Chancellor’s expenses and travel/subsistence	Expenses and travel/subsistence
6.4	CCTV	The University manages a number of CCTV cameras throughout the estate. Cameras are located in the following areas and are compliant with the Government’s CCTV codes of practice: Science area Keble triangle Wellington Square Radcliffe Observatory Quarter University Parks Merton Lane See Maps for further details

7. THE SERVICES WE OFFER

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

Much of the information in this category is available on the University’s website

	Item	Links / information
7.1	Prospective students	Admissions
7.2	Current students	Student gateway
7.3	Media	Latest news
7.4	Visitors and friends	Information for visitors, friends, community partners and supporters
7.5	Museums and collections	Ashmolean Museum Bodleian Libraries Botanic gardens Museum of Natural History Museum of the History of Science Pitt Rivers Museum
7.6	Conference facilities	Conference Oxford

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1. WHO WE ARE AND WHAT WE DO

2. WHAT WE SPEND AND HOW WE SPEND IT

3. WHAT OUR PRIORITIES ARE AND HOW WE ARE DOING

4. HOW WE MAKE DECISIONS

5. OUR POLICIES AND PROCEDURES

6. LISTS AND REGISTERS

7. THE SERVICES WE OFFER

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